Application for Leave Extension Samples & Writing Tips

A leave extension application is a formal request for extra leave beyond the approved period. Common reasons include illness, family emergencies, or academic needs. A well-written request should be polite, concise, and supported by valid reasons or documents. This guide offers step-by-step instructions, sample letters, and FAQs for different situations.

How to Write an Application for Leave Extension

• Step 1: Choose a Formal Format

Decide whether to write a letter (printed or handwritten) or an email depending on your institution’s policy.

• Step 2: Start with a Polite Salutation

Address the application to the appropriate person (e.g., Principal, Manager, HR, Supervisor).

• Step 3: Mention Your Previous Leave Approval

Briefly state when your initial leave was granted and the reason for its approval.

• Step 4: Clearly State the Reason for the Extension

Provide a valid and genuine reason (medical emergency, family issue, work commitments, etc.).

• Step 5: Mention the Exact Dates of the Requested Extension

Specify the duration you require for the additional leave.

• Step 6: Offer Assurances About Work or Study Commitments

Explain how you plan to manage pending work or studies once you return.

• Step 7: End with a Formal Closing

Express gratitude and include your name, contact details, and any supporting documents if applicable.

Application for Leave Extension

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]
[Address]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I hope you are doing well. I am writing to formally request an extension of my leave, originally approved from [Original Start Date] to [Original End Date], due to [Reason]. Unfortunately, I am still unable to resume my duties and require additional leave until [New End Date].

I assure you that I will compensate for any pending work upon my return. Please let me know if any further formalities are needed.

Thank you for your understanding and support.

Sincerely,
[Your Name]

Application for Leave Extension for School

To,
The Principal
[School Name]
[Address]

[Date]

Subject: Request for Leave Extension

Dear [Principal’s Name],

I hope you are doing well. I had previously been granted leave from [Original Start Date] to [Original End Date], but due to [Reason], I am unable to return on the expected date. I kindly request an extension of my leave until [New End Date].

I have attached a supporting document for your reference. I will ensure that I catch up on all missed lessons.

Thank you for your consideration.

Sincerely,
[Your Name]
[Class & Roll Number]

Application for Leave Extension for College

To,
The Principal
[College Name]
[Address]

[Date]

Subject: Request for Leave Extension

Dear [Principal’s Name],

I am writing to formally request an extension of my previously approved leave from [Original Start Date] to [New End Date] due to [Reason]. I am unable to resume my studies as expected and require additional leave.

I assure you that I will complete all missed assignments and coursework. Please let me know if any further procedures are required.

Thank you for your understanding.

Sincerely,
[Your Name]
[Class & Roll Number]

Application for Leave Extension for University

To,
The Head of Department
[University Name]
[Department Name]

[Date]

Subject: Request for Leave Extension

Respected Sir/Madam,

I hope you are doing well. I was granted leave from [Original Start Date] to [Original End Date], but due to [Reason], I am unable to resume my academic activities. I kindly request an extension of my leave until [New End Date].

I assure you that I will keep up with all my academic requirements. Please let me know if any further steps are necessary.

Thank you for your support.

Sincerely,
[Your Name]
[Enrollment Number]

Application for Leave Extension in Office

To,
[Manager’s Name]
[Company Name]
[Department Name]

[Date]

Subject: Request for Leave Extension

Dear [Manager’s Name],

I hope you are doing well. I had taken approved leave from [Original Start Date] to [Original End Date], but due to [Reason], I need an extension until [New End Date].

I apologize for any inconvenience caused and assure you that I will complete any pending tasks upon my return. Please let me know if you require any further documentation.

Thank you for your understanding.

Best regards,
[Your Name]
[Your Position]

Application for Leave Extension Due to Family Problem

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I am writing to request an extension of my leave due to an urgent family matter that requires my attention. My leave was originally from [Original Start Date] to [Original End Date], but I now need an extension until [New End Date].

I apologize for any inconvenience and appreciate your support. Please let me know if further documentation is required.

Sincerely,
[Your Name]

Leave Extension Request for Personal Reasons

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I hope you are doing well. I am writing to request an extension of my leave from [Original Start Date] to [New End Date] due to personal reasons. I regret any disruption caused and assure you of my commitment to resume my responsibilities upon return.

Please let me know if further formalities are required.

Sincerely,
[Your Name]

Application for Leave Extension Due to Medical Reason

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I am writing to formally request an extension of my leave due to my ongoing medical condition. My leave was originally approved from [Original Start Date] to [Original End Date], but my doctor has advised me to take additional rest until [New End Date].

I have attached a medical certificate for your reference. I appreciate your support and understanding.

Sincerely,
[Your Name]

Application for Leave Extension Due to Illness

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I am still recovering from [Illness], and my doctor has recommended additional rest. My initial leave from [Original Start Date] to [Original End Date] is insufficient for a full recovery. I kindly request an extension until [New End Date].

I have enclosed my medical certificate for your reference. Thank you for your consideration.

Sincerely,
[Your Name]

Application for Leave Extension Due to Medical Treatment

To,
[Recipient’s Name]
[Designation]
[Institution/Company Name]

[Date]

Subject: Request for Leave Extension

Dear [Recipient’s Name],

I am undergoing medical treatment and need to extend my leave from [Original Start Date] to [New End Date]. My recovery is taking longer than expected, and my doctor has advised additional rest.

I have attached my medical certificate for verification. I appreciate your support and consideration.

Sincerely,
[Your Name]